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What
is Outlook and Exchange?
Microsoft Exchange
-
It is a mail system. It is
physically a server that specializes in the storage of
messages and coordinates the transmission and receipt of
messages between users on that server, between other Exchange
servers and the outside world.
-
It determines who has rights
to the mail service. Being a unique server, it functions in
much the same manner as your network server. Like any server,
you will need to log onto that server in order to use any of
its services.
Outlook
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It is the "client"
package that you will be using that works in conjunction with
the Exchange server.
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It is software that resides on
your computer.
-
It is customizable with such
functions as personal address books, calendars, notes, tasks,
and archive settings.
Where is your
information stored?
On the Exchange Server:
-
Your primary
"Mailbox", including anything you add to Contacts,
Calendars, Private folders etc.
-
Personalized settings
regarding how your Outlook program appears and operates
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Information is backed up
nightly. Information is recoverable in case something goes
wrong.
On your workstation:
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Personal Address Book
-
Archived Records (Personal
Folder)
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The primary objective on how
information is stored is to enable you to move about and yet
access your e-mail and other services without losing your
personalized setup and information.
Features of Outlook
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E-mail (The "Inbox")
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Calendars
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Contacts (Rolodex)
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Task Management
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Notes
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Journals
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Interaction between each of
these modules
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Interaction between users
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Interaction between other
Microsoft applications such as Word and Excel.
Primary Objective
The first objective in learning Outlook
is to master the basic skills in sending, receiving and storing
messages. Judging from the list above, it is easy to become
overwhelmed, if not confused or intimidated by the wide range of
functions of this software. It is, in essence, a work environment
within Windows. You will be spending a great deal of
time inside Outlook. You will discover, over time, that it
will be a constant resource for messages, scheduling and task
management. You will learn how it easily manages files on your
computer and how it is easy to jump into other programs such as
Microsoft Word, or to attach files and images from other
programs.
But the primary objective, as
it concerns new users of Outlook, is to manage e-mail.
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