Section 1. Regular Meetings. Regular meetings of the Human Rights Commission shall be held monthly at regular times and places as set by the Commission.
Section 2. Special Meetings. Special meetings and hearings of the commission may be called by the Chair, or by three of the members of the Commission, by delivering notice personally or by mail to each member of the Commission. Meeting notices must be delivered personally or by mail at least forty-eight (48) hours before the time of such meeting. The call and notice shall specify the time and place of such meeting and the nature of the business to be transacted. No other business except that specified in the notice shall be transacted at the meeting.
Section 3. Meetings to be Public. All regular and special meetings of the Commission shall be open to the public in accordance with the Brown Act of the State of California.
Section 4. Quorum. Five of the fifteen members of the Commission shall constitute a quorum for the conduct of business, and a majority of members present at a meeting shall be sufficient to act.
Section 5. Agenda. The Secretary shall mail or deliver a copy of the agenda for each regular meeting of the Commission to each member not later than two (2) days prior to such meeting.
Section 6. Order of Business. The order of business for regular meetings of the Commission shall be as follows:
A. Roll Call
B. Approval of Minutes of Previous Meeting
C. Public Comment
E. Committee and Case Reports
F. Unfinished Business
G. New Business
Section 7. Rules of Order. The rules contained in the latest edition of Robert's Rules of Order shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with the laws governing the Commission and these By-Laws.
Section 8. Manner of Voting. The vote on questions coming before the Commission shall be by voice vote unless a member requests a roll call vote. If a roll call vote is taken the yeas and nays will be entered into the meeting minutes.
Section 9. Removal of Members of Commission for Failure to Attend Meetings. If a member of the Commission is absent from three (3) consecutive regular meetings of the Commission, without showing good cause to the Chair, at the fourth consecutive regular meeting from which the member is absent, that member's place shall automatically become vacant. The vacancy shall be reported to the Board of Supervisors and the Board of Supervisors shall appoint another member for the duration of the term.
Section 1. Committees. Standing committees shall be named by the Commission.
Section 2. Meetings. Committees shall meet from time to time upon the call of the committee chair.
Section 3. Assistance. Committees may call upon any member of the staff of the commission for technical or clerical assistance.
Section 1. Designation of Officers. The officers of the Commission shall be a Chair, Vice-Chair, and a Secretary.
Section 2. Election of Officers. The officers of the Commission shall be elected by a majority vote of the members of the Commission at the regular meeting of the Commission held in June of each year. Officers shall hold office until June 30th of the following year and/or until their successors are duly elected and qualified. Any officer may be removed from office at any time on the vote of two-thirds of all the members of the Commission.
Section 3. Term of Office. The officers may be elected for no more than two full successive terms.
Section 4. Vacancies. Any vacancy occurring among any of the officers by reason of death, resignation or removal of any officer shall be filled by the members of the Commission at the next regular meeting.
Section 5. Powers and Duties of the Chair. The Chair shall preside at all meetings of the commission, shall appoint all committees, subject to the approval of the Commission, and shall have all the powers and duties conferred upon him/her by law, and shall perform other duties that may be prescribed for him/her by the Commission.
Section 6. Powers and Duties of the Vice-Chair. The Vice-Chair shall have all of the powers and perform all of the duties of the Chair in the case of the absence or inability of the Chair to act. He/she shall have all the powers and duties conferred upon him/her by law, and shall perform other duties that may be prescribed for him/her by the Commission.
Section 7. Powers and Duties of the Secretary. The Secretary shall be responsible for the maintenance of the records of the Commission, shall be the custodian of its seal, shall act as secretary at all meetings of the Commission, shall have all of the powers and duties conferred or imposed upon him/her by law and shall perform other duties as may from time to time be prescribed by the Commission. In addition to all powers and duties above, the Secretary shall also submit copies of HRC meeting minutes and agenda to the Board of Supervisors monthly.
Section 1. Service on Outside Committees. A Commissioner shall not represent the Commission on an outside committee without the express consent of the Commission. If the Commission is not scheduled to meet prior to the outside meeting commissioner shall appeal to the Chair. A Commissioner who serves by request as a representative of the Commission to some other group or organization does so at his/her own convenience and by his/her own choice.
Section 2. Commission Representation at a Public Meeting. A Commissioner shall not represent the Commission at a public meeting without prior consent of the commission. If the commission is not scheduled to meet prior to the outside meeting commissioner shall appeal to the Chair.
These By-Laws may only be amended in the following manner: Any member of the commission may, at a regular meeting, introduce any amendments in writing, which shall be read, placed in the minutes of said meeting, and be laid over until the next regular meeting awaiting amendment. At the next regular meeting after its introduction it shall be read and voted upon and if a two-thirds majority of the members present are in favor of its adoption it shall be adopted.
These By-laws are a reflection of ordinances 1023 4/75, 1444 1/86 and 2177 10/98 by resolution of the Board of Supervisors.