Outlook / Exchange 2000
Online Help


Using Distribution Lists

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In this section:
Creating a distribution list
  Sending a message to a distribution list 
  Sending a Distribution List to Someone Else
Add a distribution list sent to you to your Contacts folder 

Creating a Distribution List

Distribution lists allow you to group any number of contact addresses together. When you send a message with the list as a message recipient, the message is mailed to everyone in the group at one time. You can create as many lists as you want, and store them either in your personal address book (PAB) or the contacts folder


To create a personal distribution list:


Click on the Contacts button

From the Contacts Folder, right-click and select New Distribution List, or from the File menu select New > Distribution List.


Outlook then opens the Distribution List dialog box. Type in a name for your distribution list then click the Select Members… button to add contacts. First choose which address list(s) to use

then double-click on the names of people that you want in your address list. If the people who you want in the distribution list are not in the County address book, you must enter add them to your contacts first.


When you are done click ‘OK’ and click the ‘Save and Close’ button.


After you save the list, it will show up in your Contacts folder as a Distribution List .

To send a message to a distribution list:

1)      Right click on the distribution list that you want to send a message to and select New Message to Contact.

After a distribution list is created, you can rename it or add/delete members by double clicking it and following the same steps as above for adding members and naming the list.



To send a distribution list to someone else
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  1. Open a new message.
  2. On the Insert menu, click Item.
  3. In the Look in list, click the folder that contains the distribution list you want to send.

Distribution lists are saved in the Contacts folder by default.

  1. In the Items list, click the distribution list you want to send, and then click OK.
  2. Send the message.


Add a distribution list sent to you to your Contacts folder 

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  1. Open the message that contains the distribution list.
  2. Click the attached distribution list and drag it to Contacts


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