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is Outlook and Exchange?
It is a mail system. It is
physically a server that specializes in the storage of
messages and coordinates the transmission and receipt of
messages between users on that server, between other Exchange
servers and the outside world.
It determines who has rights
to the mail service. Being a unique server, it functions in
much the same manner as your network server. Like any server,
you will need to log onto that server in order to use any of
It is the "client"
package that you will be using that works in conjunction with
the Exchange server.
It is software that resides on
It is customizable with such
functions as personal address books, calendars, notes, tasks,
and archive settings.
Where is your
On the Exchange Server:
"Mailbox", including anything you add to Contacts,
Calendars, Private folders etc.
regarding how your Outlook program appears and operates
Information is backed up
nightly. Information is recoverable in case something goes
On your workstation:
Personal Address Book
Archived Records (Personal
The primary objective on how
information is stored is to enable you to move about and yet
access your e-mail and other services without losing your
personalized setup and information.
Features of Outlook
E-mail (The "Inbox")
Interaction between each of
Interaction between users
Interaction between other
Microsoft applications such as Word and Excel.
The first objective in learning Outlook
is to master the basic skills in sending, receiving and storing
messages. Judging from the list above, it is easy to become
overwhelmed, if not confused or intimidated by the wide range of
functions of this software. It is, in essence, a work environment
within Windows. You will be spending a great deal of
time inside Outlook. You will discover, over time, that it
will be a constant resource for messages, scheduling and task
management. You will learn how it easily manages files on your
computer and how it is easy to jump into other programs such as
Microsoft Word, or to attach files and images from other
But the primary objective, as
it concerns new users of Outlook, is to manage e-mail.
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