||Outlook / Exchange
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"Signatures" are essentially the basic
information at the end of correspondence. For most
documents, a signature is nothing more than a title and name.
But with e-mail, you can include more: office address, phone
number, fax number, web address and e-mail address. It is
recommended that you include the e-mail address for the simple
reason that many people who respond to your message may actually
do so from a printed document. Auto-reply functions
sometimes do not work for the recipient, so it is handy to have
the original e-mail address that they can manually insert
into their message.
a signature for messages
- On the Tools
menu, click Options, and then click the Mail Format
- Click Signature
Picker, and then click New.
- In the Enter a
name for your new Signature box, enter a name for the
(Outlook allows you to create multiple signatures so each
signature must have a name to reference it by.)
- Click Next.
- In the Signature
text box, type the text you want to include in the
can also paste text to the Signature text box from
The suggested signature format for
county employees is:
(707) 268-XXXX (phone)
(707) 444-XXXX (fax)
- To change the
paragraph or font format, select the text, click Font
or Paragraph, and then select the options you want.
These options are not available if you use plain text as your
Setting your Default Signature
Since you can create
multiple signatures for different purposes in Outlook, if
you want to choose one of these to be your
"automatic" signature, you must set it as the default.
specify the default signature:
Tools > Options > then click the Mail Format
Signature section, choose a signature that
created from the drop down list where it says
Use this Signature by default.
Now when you create a new email message,
default signature will be inserted
into your message.
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